Accounts Payable - Hotel Valley Ho
Welcome to Pyramid Global Hospitality, where people come first. As a company that values its employees, Pyramid Global Hospitality is dedicated to creating a supportive and inclusive work environment that fosters diversity, growth, development, and wellbeing. Our commitment to a People First culture is reflected in our approach to employee development, employee benefits and our dedication to building meaningful relationships.
Pyramid Global Hospitality offers a range of employment benefits, including comprehensive health insurance, retirement plans, and paid time off, as well as unique perks such as on-site wellness programs, local discounts, and employee rates on hotel stays. In addition, Pyramid Global Hospitality is committed to providing ongoing training and development opportunities to help our people build the skills and knowledge they need to advance their careers.
Whether you are just starting out in the hospitality industry or are a seasoned professional, Pyramid Global Hospitality offers a supportive and collaborative work environment that encourages growth and fosters success, in over 230 properties worldwide. Join their team and experience the benefits of working for a company that values its employees and is committed to creating exceptional guest experiences.
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About our property:
Welcome to Hotel Valley Ho, nestled in the vibrant city of Scottsdale, Arizona, and proudly part of the Pyramid Global Hospitality portfolio. Boasting 241 stylish guest rooms and 13,000 sq ft of versatile meeting space across 11 rooms, Hotel Valley Ho is more than just a place to stay—it's a dynamic environment that seamlessly blends comfort with career opportunities. In the sun-soaked ambiance of Scottsdale, Hotel Valley Ho embodies the work culture fostered by Pyramid Global Hospitality, where professional growth and seizing opportunities are at the forefront. As a member of the Pyramid Global team, you'll enjoy benefits such as a 401k with a company match and recognition programs tailored to celebrate your achievements. Join us at Hotel Valley Ho, where your pathway to a fulfilling career is guided by an excellent People First Culture. It's about being part of a professional team that understands Scottsdale's unique energy while supporting your individual career journey. Welcome to a professional environment within Pyramid Global Hospitality that encourages your personal and professional development!What you will have an opportunity to do:
Position Summary
The Accounts Payable Clerk is responsible for accurately and efficiently processing invoices, purchase orders, expense reports, vendor payments, and related accounting transactions. This position supports timely financial reporting by maintaining accurate vendor records, assisting with month-end accruals, preparing check runs, supporting payroll-related accounting functions, and performing general accounting duties as needed. The role requires strong attention to detail, professionalism, confidentiality, and adherence to company policies and hotel operating procedures.
Essential Duties and Responsibilities
- Process purchase orders, invoices, expense reports, travel advances, and related Accounts Payable documentation in accordance with established procedures.
- Prepare documentation for checks and electronic payments, including bi-weekly check runs and required approvals.
- Maintain accurate and organized vendor files, contract files, invoice records, and payment documentation.
- Maintain and update the vendor master file, ensuring required tax documentation is current and accurate for annual 1099 preparation.
- Respond promptly and professionally to vendor and departmental inquiries regarding invoice status, payment timing, and account information.
- Reconcile vendor statements, research discrepancies, and resolve payment or invoice issues in a timely manner.
- Prepare month-end Accounts Payable accruals and related reversals for the following month.
- Track recurring monthly expenses and ensure all required entries are accounted for each month.
- Generate reports, outstanding check lists, and other accounting documentation as requested.
- Assist with payroll-related accounting functions to ensure payroll transactions are processed timely and accurately.
- Post journal entries and assist with month-end close processes as assigned.
- Support analytical tasks, account research, and general accounting projects as needed.
- Follow all company, departmental, accounting, cash handling, safety, appearance, and conduct policies.
- Cross-train in other accounting functions and provide support to the Accounting Department as business needs require.
- Perform additional duties as assigned by the Director of Finance, Controller, or other designated manager.
What are we looking for?
Required Knowledge, Skills, and Abilities
The individual must possess the following knowledge, skills, and abilities and be able to perform the essential functions of the position, with or without reasonable accommodation:
- Minimum of one year of accounting, accounts payable, or related finance experience required.
- Associate degree in Accounting or equivalent experience preferred.
- Hotel or hospitality accounting experience preferred.
- Working knowledge of basic accounting functions, invoice processing, vendor maintenance, and payment procedures.
- Proficient ten-key skills by touch.
- Proficiency with Microsoft Excel and standard office procedures.
- Computer literacy and ability to learn accounting or property management systems.
- Strong organizational skills with the ability to maintain accurate records and meet deadlines.
- Ability to handle confidential information with discretion.
- Professional verbal and written communication skills.
- Strong customer service skills and accepted business phone etiquette.
- Ability to work independently and collaboratively within a team environment.
- Commitment to occupational safety, health standards, and company policies.
Compensation:
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Pyramid Global Hospitality is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
